This Website (this website) is owned and operated by Highland Hears / Glen Muir Holistic.

This Policy explains how we collect and use your information. In this Policy, "we", "us" and "our" means Highland Hears / Glen Muir Holistic.

We may change this Policy from time to time so please check back when you use our services to make sure that you have seen the most up to date version.

If you have any questions about this Policy, or would like to exercise your rights, you can email us at info@highlandhears.co.uk

1. Who we are

Highland Hears and Glen Muir Holistic is a small independent business run by Quintin Smith and is located at The Stables, Resaurie, Inverness, IV2 7NH.

We are registered with the Information Commissioner's Office (ICO) as a data controller in the United Kingdom, with registration number ZA130422.  You can find out more about our registration with the ICO by visiting the ICO's website.

2. When do we collect information about you?

Some of the information we collect about you can be used to identify you. This type of information is defined as "Personal Data" under the EU General Data Protection Regulation (EU) 2016/679. In this Policy we use the words "Personal Information" to talk about your Personal Data.

We collect your Personal Information:

When you make enquiries, or book an appointment through our Website form or purchase products from us through our Website.

When you visit our Website and cookies are placed on your computer;

When you make enquiries via the press;

When you email, call us or write to us, visit our branches or provide us with information in any other way, including by interacting with us via social media. When a relative or friend gives us information about you during discussions, or where an individual has indicated that he or she would like you to accompany them to a service appointment. 

3. What types of Personal Information do we collect and process?

We process the following kinds of personal information if you provide it to us:

(a) Information about you, including your name, title, postal address, telephone number and email address, and, if you make a purchase with us, credit or debit card details;

(b) Information about your use of clinic visits.

(c) Information you provide to us during communications you have with us and with our staff, whether by email, post, telephone, in person or through our Website, for example comments or queries about the products and services we provide.

(d) If you register for a service or, call us, or purchase from us you may give us sensitive information about your health. This could include for example whether you currently use a hearing aid, information about your health and where appropriate your family history. We will only ever collect and use this kind of information with your consent.

Each time you visit the Website we may automatically gather the following information: 

(e) Technical information about your computer such as domain name, browser type and version, operating system and platform, IP address, cookie information and time zone setting; and

(f) Information about your visit including the full Uniform Resource Locators (URL) clickstream to, through and from the Website (including date and time), what web pages you visited on the Website and how long you spend on each page, page interaction information (such as scrolling, clicks and mouse-overs), page response times, download errors, traffic data, location data, weblogs, history of resources accessed on the Website, methods used to browse away from the page and information on what websites you visited before accessing the Website.

When a friend or relative gives us information about you this could include for example your name, your relationship to the individual and your comments or reactions.

We use your Personal Information for the following purposes: 

(a) To process and respond to requests, enquiries and complaints received by you, in accordance with our legitimate interest to provide our customers with a responsive service.

(b) To provide services and products requested and/or purchased by you or an attorney on your behalf and to communicate with you or your attorney about such services and/or products. We do this as necessary in order to carry out a contract with you, for the purpose of our legitimate interest to operate a business which offers products and services related to health.

(c) To update our records and for audit purposes, in accordance with our legitimate interest to do so.

(d) To prevent or detect fraud, in accordance with our legitimate interest to do so.

(e) Where legally required or where it is in our legitimate interests to do so, to comply with requests from law enforcement and regulatory authorities. 

(f) To analyse trends and profiles, for our legitimate interest to aim to enhance, modify, personalise and improve our services and communications for the benefit of our customers.

(g) To carry out customer satisfaction research, for our legitimate interest to aim to enhance, modify, personalise and improve our services and communications for the benefit of our customers.

(h) To recommend products and services we think you will be interested in with your consent.

6. Where we store your Personal Information

Our servers are managed by Square processing and Tympa Health.

7. How we share your Personal Information

We only share your Personal Information with our service providers described above. We will only share your Personal Information with unrelated third parties as described in this Policy.

We may share your Personal Information with our service providers for tasks such as:

(a) Assisting us with administering or troubleshooting our Website;

(b) Assisting us with the supply or design of our products or with our business administration;

(c) Assisting us with our marketing campaigns;

(d) Operating our appointment system

(e) Working with a 3rd party Google Licence site, TrustPilot, strictly for review purposes, they hold customer name, email address & ID number. If no response within 3 months data is removed. You can opt out of this process at any time by clicking on the unsubscribe link on the email you have received;

(f) providing us with electronic or physical storage services or systems.

We will only share your information in these circumstances if it is necessary to do so in order for our service providers to perform the service for us. These companies are not authorised to keep or use your Personal Information for any other purpose.

We may disclose your Personal Information to selected third parties such as medical professionals, law enforcement agencies, regulatory authorities and our professional advisors if we have your permission or are under a duty to do so in order to comply with any legal obligation, or if it is in our legitimate interests, or in order to enforce or apply our Website Terms of Use or other related contracts with you or your company. 

If we sell all or any part of our business, the parties which buy it may have access to your Personal Information.

8. How long do we keep your Personal Information?

We hold your personal information for as long as we need to for legitimate legal or business reasons, including to comply with any regulatory obligations. [Depending on the record types and our relationship with you, retention periods range from 3 months to 10 years, or for the period during which you request our services.]

If you would like more detailed information about our retention policy, please email us at info@highlandhears.co.uk

9. Security

We aim to keep your Personal Information secure. In order to prevent unauthorised access or disclosure, we use appropriate physical, technical and organisational measures to keep the Personal Information we collect secure. Our service providers are required to do the same.

Unfortunately, transmission of information via the internet is not completely secure. Although we will do our best to protect your Personal Information once we receive it, we cannot guarantee the security of your Personal Information transmitted to our Website; any transmission is at your own risk. Once we have received your Personal Information, we will use strict procedures and security features to try to prevent unauthorised access or loss. 

10. Cookies

Our Website uses cookies to distinguish you from other users of the Website, to provide you with a good experience when you browse the Website, and also to help us to improve the Website. Please see our cookie policy for more information.

11. Links to other websites

The Website may contain links to the websites of other companies and organisations which may be of interest (“Third Party Sites”). 

Once you have used these links to leave our Website, we do not have any control over how other companies use your Personal Information collected through such Third Party Sites. We cannot therefore be responsible or liable for the protection and privacy of any Personal Information which you provide whilst visiting them. 

Third Party Sites are governed by their own privacy policies. Please be careful when accessing Third Party Sites and make sure that you check the applicable privacy policies.

12. Controlling your Personal Information

You have the right to ask us not to process your Personal Information for marketing purposes. 

We will usually inform you (before collecting your data) if we intend to use your data for such purposes, or if we intend to disclose your information to any third party for their own marketing purposes. 

You can tell us that you do not want to receive information about related goods and services, either from us or from third parties please tell us at any time.

You can ask us to stop sending you marketing communications at any time by contacting us at info@highlandhears.co.uk or 01463 353116

We will never sell your Personal Information, and we will only share your Personal Information as described in this Policy. 

If we are processing your Personal Information on the basis of your consent, you have the right to withdraw your consent at any time.

13. Access to your Personal Information, deletion, restriction, rectification and transfer

You have the right to request details (and a copy of) the Personal Information we hold about you and to ask us to delete, restrict, correct (rectify) or transfer (port) your Personal Information. Our response will depend on which legal grounds we are using to process the data in question, and the circumstances of the particular processing. You can find out more about your rights by viewing guidance from the Information Commissioner's Office here.

You can exercise your rights by sending us a written request by emailing us at info@highlandhears.co.uk

With each request please include identification information (such as a copy of your passport or driving licence and a recent utility bill). If you have particular information in mind, please be as specific as you can so that we can respond to you as quickly as possible.

14. Complaints to the ICO

If you are unhappy with us, our service, or with the way that we treat your Personal Information please contact us and we will work with you to resolve your issue.

You also have the right to contact the UK data protection authority, the Information Commissioner's Office (ICO). You can contact the ICO through its website. You can also call the ICO helpline from the UK on 0303 123 1113, or +44 1625 545 745 if calling from outside of the UK.

15. Changes to this privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email.

Please check back frequently to see any updates or changes to our Privacy Policy.

16. Contact us

If you have any questions on this Policy, or would like to exercise your rights, you can contact us, in the following ways:

Email us at info@highlandhears.co.uk, telephone us at 01463 353116  or write to us at: Highland Hears, The Stables, Resaurie, Inverness, IV2 7NH